Updated information in RED<\/p>\n
To: LEMT Leaders \u2013 please distribute to your school\/department\u2019s staff as needed
\nCc: Incident Support Team (IST)
\nCc: Crisis Management Team (CMT)<\/p>\n
Web EOC has been activated for the duration of the event and the move-in weekend.\u00a0 Incident Name:\u00a0 Hurricane Irene 2011\u00a0\u00a0 www.uos.harvard.edu\/opscenter or https:\/\/harvard.webeocasp.com\/harvard\/default.aspx<\/p>\n
Hurricane Irene Situation Report #2
\nAugust 25, 2011\u00a0\u00a0\u00a0\u00a0 8:45 PM<\/p>\n
WEATHER UPDATE (NWS Briefing Slides Attached)<\/p>\n
Hurricane Irene, a Category 3 storm currently located in the Bahamas, is expected to impact Massachusetts as early as this weekend.\u00a0 The National Hurricane Center’s projected track is more westward than before with landfall between New York, NY and Newport, RI and passing through Massachusetts Sunday night and Monday morning as a Category 1 or 2 storm.\u00a0 Irene is still several days out, however, and the projected track could potentially be off by as much as 130 miles and the projected timing by 6 to 8 hours.<\/p>\n
Precipitation: Some isolated thunderstorms are possible tomorrow afternoon and evening.\u00a0 Rains associated with Irene may begin as early as Saturday afternoon, with the bulk of precipitation coming Saturday night through Sunday night.\u00a0 As much as 6 to 12 inches of rain are possible to the left of Irene’s track.<\/p>\n
Winds: The most damaging winds will be located to the right of Irene’s track.\u00a0 Winds in Massachusetts are forecast to be Category 1 (74-95mph) or Category 2 (95-110mph) but Category 3 (110-130mph) winds are not out of the question.\u00a0 Exact timing of the arrival of damaging winds is highly dependent on Irene’s forward speed; Sunday through Sunday night are most likely, but an increase in Irene’s speed could bring significant winds as early as Saturday night.\u00a0 There is also a risk that Irene may spawn tornadoes Saturday night into Sunday, especially in its northeastern quadrant.<\/p>\n
HARVARD<\/p>\n
Telecommunications
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 The Harvard Hotline (877.366.6606) is being redesigned from its pandemic-focus to a call-flow more appropriate for all emergencies.\u00a0 It will be utilized as the central call triage system if needed.\u00a0 Maria Apse will be reaching out to key contacts to make sure call-tree extensions are correct.<\/p>\n
Environmental Health, Safety & Emergency Management
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Monitoring weather and providing periodic updates
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Uploaded Hurricane Safety Checklist for Faculty, Staff and Students to website \u2013 www.uos.harvard.edu\/ehs
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Emergency van is stocked and available for dispatch
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Emergency Response Team on-call throughout the weekend.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Construction site contacts have been instructed to secure or remove items that could become projectiles in high winds.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assisting contacts with the proper storage of hazardous waste.<\/p>\n
Campus Services \u2013 Energy & Facilities
\nPre-Storm Inspections (continuing through Saturday)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Inspecting E&U energy plants, steam manholes, sub-stations, and district storm water pumping stations to ensure storm readiness.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Performing inspections of steam tunnel water removal systems to ensure proper operations and storm readiness.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Confirm with local building management teams specific zones with high potential for flooding or wind damage and take preventive actions (i.e., relocate items, pre-position response equipment as required); Check and clear exterior drains and gutter systems; Deactivate all irrigation systems; Remove and secure all lawn furniture, flags and banners
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Secure all exterior storage areas against high winds
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Inspect and test sump pumps and alarms in buildings and utility tunnels
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Inspect and fuel all department vehicles
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Remind custodial and building management teams to close all windows
\nResponse Equipment and Vendor Support Readiness
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Emergency power generators inspected and fuel levels topped to 80%
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Response equipment (sand bags, pumps and hoses) pre-positioned in known flood zones
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Doubled normal inventory of pumps and hoses in our stockroom at 46 Blackstone Street
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Confirmed availability of additional equipment resources with our primary MRO supply vendor (Grainger)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Confirmed communications protocols and readiness status with Fuel Oil vendors
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Confirmed communication protocols and readiness status with Disaster Response vendors: BMS Cat, Able Restoration, ARS, ATI
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Confirmed communication protocols and readiness status with primary Landscape support vendors (in event of large scale tree removals); Malpy Tree care, Hartney Greymont
\nStaffing Plans
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Additional Building Maintenance, Landscape and Custodial staff will be in place all weekend to support Undergraduate Move-In activities.\u00a0 Extra staffing and supervision from each of these groups as well as Fire Safety Services will remain on campus throughout Sunday evening and overnight into Monday (in some cases, dedicated to specific customer-requested areas).
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Additionally, E&U Utility Operations (Electrical Distribution, Steam and Chilled Water distribution) and the University Operations Center will all have increased onsite staffing levels this weekend to support storm response activities.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 All remaining Custodial, Maintenance, Landscape, Fire Safety, Electrical Distribution, and Utilities response crews and supervisors alerted to standby status.<\/p>\n
Harvard University Police Department
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Fully staffed and prepared to double the number of on-duty personnel if needed.<\/p>\n
Sheltering
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Schools and departments with residential housing have been asked to put there emergency shelter management teams on standby.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Facilities Maintenance Operations (FMO) is prepared to provide staff to setup shelters (cots, blankets, etc.) if needed<\/p>\n
Hospitality & Dining Services
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ordering extra food and water
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Ready to prepare cold food menus if power outages occur
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assessing staffing levels
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Preparing facilities for extreme weather
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Current schedule for dining hall openings is:
\no\u00a0\u00a0 Cronchite is currently open
\no\u00a0\u00a0 Thursday: Annenberg (starting at dinner)\u00a0 – flexible hours depending on the weather
\no\u00a0\u00a0 Friday: Hillel (starting at dinner), Currier (Breakfast and Lunch only), Winthrop (Breakfast and Lunch only), Quincy (Breakfast and Lunch only)
\no\u00a0\u00a0 Saturday: Currier (full service), Winthrop (full service), Quincy (full service)
\no\u00a0\u00a0 Saturday Dinner: all remaining dining halls open (except Dudley opens Monday)<\/p>\n
Harvard College & FAS
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Harvard College\u2019s houses are opening early so that student can arrive ahead of the storm.\u00a0 A message has been sent to Harvard College students informing them that they can arrive early.<\/p>\n
NON – HARVARD
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 MWRA – Any dewatering occurring that discharges into MWRA\u2019s system must STOP by 3:00PM Saturday August 27 due to the hurricane.\u00a0 MWRA will follow up with Harvard on Mon the 29th as to when we may re-start any dewatering.
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 No parking bans or other restrictions from Boston and\/or Cambridge at this time<\/p>\n","protected":false},"excerpt":{"rendered":"
Updated information in RED To: LEMT Leaders \u2013 please distribute to your school\/department\u2019s staff as needed Cc: Incident Support Team (IST) Cc: Crisis Management Team (CMT) Web EOC has been activated for the duration of the event and the move-in … Continue reading